Managing Content in the Cloud - Enterprise Content Management 2.0

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This increases the need to manage and store the generated data. These days, the biggest challenge for enterprises is to digitize the documents and assemble them from different sources to provide a consistent view of enterprise data. The right information available at the right time from the right source can significantly improve the productivity of an organization. Document imaging and capturing is a key process in the transformation and consolidation of documents.

It creates a document repository and provides a uniform digitized view of the enterprise documents.

Enterprise Content Management (ECM) Software Overview

Document imaging and capturing solutions are used to capture, store, and process various forms of enterprise content and deliver them in an electronic format to automate and control content-related processes. Usually, documents form the core business area where large volumes of content are found. There is a growing need to modify, organize, and structure such content to seamlessly support scanning, imaging, and operations. Imaging and capturing solutions also help support content extraction, automatic indexing, and document handling. Centralized document storage, which ensures consistency, is crucial for maintaining the security of the electronic content.

Moreover, enterprise document imaging and capturing solutions facilitate hassle-free retrieval of information from physical documents. Enterprise document imaging and capturing is crucial for maintaining an indexed location for the content and transforming print and data streams in proper readable outputs.

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Content generation has witnessed a significant increase due to rising internet consumption across the globe. The content generated in enterprises can be used to streamline business processes and reduce the overall cost of ownership. The increase in the number of eCommerce applications on a global scale has led to an increase in the need for content management.

Web content management is a set of tools used by organizations to create, control, manage, and format web-based content. It is also known as online content management. The use of web content management helps organizations accurately manage content by allocating metadata for tracking.

This ensures defined usage of web content and also links them with other assets in the repository. Web content management solutions automate and optimize the processes involved in web content production. They help enterprises enhance organizational efficiency and maintain good stakeholder relationship by ensuring transparency and visibility.


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Records management is essential because most enterprises are affected by mismanagement of records, including missing values, non-conformance to business semantics, repetitive records, and incorrect entries. Therefore, it is necessary for enterprises to put in place a proper records management framework to ensure business continuity. Enterprises across different sectors, such as BFSI, telecommunications, government, and healthcare, implement recordkeeping for various purposes.

Records management is a cyclical process that enables continuous analysis, observation, and enhancement of enterprise records. Since most of the backend data is stored in databases in a records format, it is crucial to maintain data consistency and quality in records management. Digital asset management creates a centralized storage for digital files and programs for archiving, retrieving, and searching for digital content. Digital asset management systems are a combination of software and professional services that provide a centralized repository for archiving, integrating, managing, and accessing digital assets, both documents and their related metadata.

Digital asset management is important for managing the enterprise asset lifecycle. Digital content and metadata files are stored in separate databases; digital content is stored in the asset repositories, while metadata files, such as article keywords, contact names, photo captions, file names, low-resolution thumbnail images, and advertiser names, are stored in the media catalog database. Digital rights management solutions help catalog, search, modify, and retrieve assets for their permitted use. As the use of mobile devices is growing rapidly, it has become complex to handle mobile-generated content.

Therefore, there is an increasing demand for mobile content management solutions. Mobile content management is a set of technologies capable of storing and providing secure content and services to various devices, such as smartphones, tablets, and Personal Digital Assistant PDAs. Mobile content management helps enterprises store data on a centralized server in raw formats, and later these raw formatted data are delivered to various types of mobile devices in a device-compatible format.

Mobile content management helps employees share, review, approve, write, read, edit, present, and perform countless work-oriented activities within seconds on their smartphones and tablets. Moreover, businesses consider mobile as a critical component of their digital marketing strategy, and thus demand solutions that deliver optimized data. Case management can be defined as the technique of processing a business case.

A case refers to a collection of files, digital documents, and business workflow activities by knowledge workers or case workers. A case can be defined as a business entity that an organization possesses and which needs to be processed. Case management provides an intelligent and smart way of dealing with shrinking resources and growing business caseloads. Case management solutions are considerably important for managing enterprise content, tasks, processes, and services. They enhance the business productivity and efficiency of an enterprise.

Find the best Enterprise Content Management Software solution for your business, using ratings and reviews from buyers, analysts, vendors and industry experts. These solutions comprise advance feature to maintain the entire lifecycle of content across various industries.

Best Enterprise Content Management Software

OPENTEXT ECM Enterprise Content Management deploys this solution on cloud or on-premises, which simplifies management of all types of content and offers varied associated services including cloud service, professional service and customer service. In the ECM market space, IBM offers various products, such as advanced case management, information lifecycle governance, and content collaboration on the cloud, document capture imaging, and ECM platforms to its commercial clientele.

IBM Enterprise Content Management Software provides its products and solutions to companies in various industry verticals, such as automotive, aerospace and defense, government, banking, healthcare, finance, IT and telecom, Banking, Financial Services, and Insurance BFSI , consumer products, and retail in over countries. OnBase by Hyland Enterprise Content Management ECM software solutions have enabled enterprises to transform their operations simplifying processes and connect systems.

Microsoft has been a renowned global vendor in providing a diverse set of software, licensing solutions, and hardware products across different industrial verticals including healthcare, telecom, and manufacturing. It focuses majorly on keeping its customers updated on the developing market trends, such as progressions in cloud applications, IoT, and mobility. The company is a renowned provider of software products, software licenses, devices, and services.


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Microsoft designs manufacture and sells various cloud-based software solutions and hardware appliances, and it also delivers relevant online advertising to a global audience. The company offers powerful document management software solutions under its ECM portfolio that includes both on-premises and cloud. ORACLE Enterprise Content Management Software solutions help users to manage content for maximizing efficiencies, reducing cost, improving security and integrating content to the business process for improving decision-making efficiency.

The growing amount of content due to digitalization has increased the concern of enterprises for structured management of content, and this has led to the adoption of Oracle ECM solution and services among enterprises. It is a universal content management standard edition, universal online archive, and universal records management for facilitating content management to medium-sized and large enterprises.

The M-Files EIM solution is gaining popularity in the ECM market, as it eliminates information silos and provides simplified and fast access to data from any business system and device. M-Files offers its solutions on cloud, on-premises, and hybrid deployment models, reducing the IT cost burden on enterprises. Xerox is a leading provider in the ECM market. Xerox DocuShare is a document management solution that helps in capturing, indexing, and storing structured and unstructured content; securing sensitive data; and automating data-intensive business processes.

Best Enterprise Content Management Software

Xerox offers its content management solutions and services to its customer base of different size ranging from small, medium-sized to large enterprises. Alfresco Enterprise Content Management software ECM offers products with capabilities, such as document management, enterprise collaboration, information governance, mobile content and process services, process management, and document scanning and capture.

Alfresco provides open, flexible, and highly scalable ECM capabilities. It provides support for leading productivity applications, including Microsoft Office, Google Docs, Outlook, and Salesforce. The Alfresco Platform has an open source core and fully embraces open standards. It is also customizable for specific industry needs where the solutions are delivered by cloud or on-premises depending on the enterprise requirement. Everteam offers records management, application archiving, case management, capture and classification, document management, content analytics, content-based services, and compliance management.

It offers Everteam ECM solutions, available on both SharePoint and J2EE environments, developed around three key drivers: improving process productivity, achieving compliance requirements, and bringing content closer to business.

Enterprise Content Management Software

It keeps track of the functions of management and workflow. It is used to maintain essential documents made of paper and e-files. It provides sufficient information to the organization to create better quality content and stores the materials safely for a prolonged period. With over 20 offices in 15 countries across the globe, Intralinks can provide an organisation with a genuinely comprehensive content management system.

Manages the flow of inbound volumes of paper documents and converts them into actionable and manageable electronic formats with OpenText Imaging Enterprise Scan. Integrates tools, such as blogs, wikis, activity feeds, discussions, forums and comments, to enable effective teamwork. Ensures documents remain secure in Content Server while users create, co-author and edit content through direct integration to Office Online.

Uses bi-directional synchronization between Content Suite, Extended ECM and Core Share to ensure that everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. Guarantees all documents are safely stored for years, yet instantly available when needed. The OpenText Content Suite 16 user interface is clean, modern, easy to use, and works on any device; desktop, tablet, and mobile. We invested in Release 16 for our long-term future, but we began to benefit immediately. Our vision is to deliver and support effective and efficient content management across the enterprise while allowing for business unit flexibility.

With OpenText, our team works much more effectively because we have the program, services, and strategy along with the technology. The biggest driver for information management at Bruce Power is both security and innovation. Enterprise-wide control over any type of content with comprehensive security and privacy. Improve process efficiency by automating manual tasks and integrating content to lead applications.


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Offer users an intuitive experience that empowers them with the information they need, when and where they need it, and with the context to use it effectively. Seamlessly share and collaborate on content, both inside and outside the organization. Automate the classification of both structured and unstructured information.